Staffing Coordinator

Responsibilities

Tasks

  • Identify current and prospective staffing requirements
  • Prepare and post notices and advertisements
  • Collect and screen applicants
  • Advise job applicants on employment requirements and terms and conditions of employment
  • Review candidate inventories
  • Contact potential applicants to arrange interviews
  • Recruit graduates of colleges, universities and other educational institutions
  • Co-ordinate and participate in selection and examination boards to evaluate candidates
  • Notify applicants of results of selection process and prepare job offers
  • Advise managers and employees on staffing policies and procedures
  • Organize and administer staff consultation and grievance procedures
  • Negotiate settlements of appeals and disputes and co-ordinate termination of employment process
  • Determine eligibility to entitlements and arrange staff training
  • Provide information or services such as employee assistance, counselling and recognition programs
  • Supervise personnel clerks performing filing, typing and record-keeping duties
  • Conduct sales calls
  • Monitor patients’ progress, evaluate effectiveness of nursing interventions and consult with appropriate members of healthcare team
  • Plan, develop and implement recruitment strategies
  • Provide customer service

Job Requirements

Languages:

  • English

Education:

  • College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Experience:

  • 3 years to less than 5 years

Work Setting:

  • Private sector
  • Health care institution, facility or clinic

Computer and Technology Knowledge:

  • MS Windows
  • Database software
  • Project management software
  • Human resources software
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • PeopleSoft
  • Internet

Medical Secretary

Responsibilities

Tasks

  • Interview patients to obtain case histories
  • Schedule and confirm appointments
  • Maintain filing system
  • Arrange travel, related itineraries and make reservations
  • Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
  • Initiate and maintain confidential medical files and records
  • Prepare draft agendas for meetings and take, transcribe and distribute minutes
  • Supervise and train other staff in procedures and in use of current software
  • Perform data entry
  • Provide customer service

Job Requirements

Languages:

  • English

Education:

  • College/CEGEP diploma in Health and Medical Administrative Services or equivalent experience

Experience:

  • 3 years to less than 5 years

Security and Safety:

  • Criminal record check

Transportation/travel information:

  • Valid driver’s licence
  • Access to a vehicle
Administrative Assistant

Responsibilities

Tasks

  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Arrange travel, related itineraries and make reservations
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Perform data entry

Job Requirements

Languages:

  • English

Education:

  • Secondary (high) school graduation certificate

Experience:

  • 2 years to less than 3 years

Additional Information

Work conditions and physical capabilities:

  • Work under pressure
  • Tight deadlines
  • Attention to detail

Personal suitability:

  • Ability to multitask
  • Excellent written communication
  • Organized
  • Team player
  • Accurate
  • Reliability
  • Time management